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Quarterly Screening Process, as viewed at a high level, which is performed by assessorsAssessors.
Quarterly Screenings are done every three months and do not require a site visit. However, an assessor Assessor may schedule the quarterly screening to coincide with an annual monitoring. (per TRS Texas Rising Star Staff Handbook)
Team | Centralized Assessment Entity Assessors |
Team members | Centralized Assessment Entity Assessors |
Team mission | Provide consistent and reliable screenings of Texas Early Learning Program meeting the standards for the Texas Rising Star program certifications and star levels |
Process Flow Diagram
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Process Flow Chart
Role Performing Task | Process Task Number | Task | Input for Task | From | Output for Task | To | Media or Application |
Assessor | 1 | Assessor Assignment/ Update | New Jira Screening Ticket, Assessor assignments and availability | Assessor Assignment query | Assessor Assigned, Jira ticket status update | Assessor | Jira ticket |
Assessor | 2 | Monitor Deficiencies | CCR Auto-updates | TWC | Screening Results, Jira Ticket status update | NA | Engage/ Jira Ticket |
Assessor | 3 | Criteria Met? | Screening Results | Assessor Screening | Determination if Criteria is Met | NA | Engage |
Assessor | 4 | If :No |
Deficiencies Identified | Assessor Screening | Auto-Generated Event Log | Assessor | Engage |
Auto-Generated Event Log and go to step 6 | ||||
Assessor | 5 | If Yes: |
Document Upload
Required and supporting documentation upload | Assessor | No Deficiencies Identified, Jira Ticket status update | Assessor | Engage/ Jira Ticket | |||
Go to step 21 | |||||||
Assessor | 6 | Was there an Impact? | Screening Results | Assessor | Determine if Impact occurred | Assessor | Engage |
Assessor | 7 | If No: |
Screening Results | Assessor | Jira Ticket Status update | Assessor | Engage/ Jira |
Event Log created and go to step 21 | ||||
Assessor | 8 | If Yes: |
Identify Type of Impact based on Findings
Screening Results | Assessor | Determine Type of Impact | Assessor | Engage | |
Identify Type of Impact based on Findings | |||||
Assessor | 9 | Event Log Creation (TRS Probation Event |
, Star Level Change, SIA) | Screening Results | Assessor | Event Log Created, Jira Ticket Status update | Assessor | Engage/ Jira | ||
Assessor | 10 | Impact Notification (includes form completion) | Screening Results | Assessor | Completed Impact Notification and Form, Jira Ticket Status update | ELP, Assessor, LWB, Mentor | Engage/ Email/ Jira |
Assessor | 11 | Impact Ended? | Assessor | Screening Criteria | Assessor | Engage | |
Assessor | 12 | If Yes: CCR |
Screening | CCR Auto-updates | TWC | Screening Results, Jira Ticket status update | NA | Engage/ Jira Ticket |
Assessor | 2 | If No: | Jira trigger or reminder of Impact Period |
Assessor | Screening Results and Jira Ticket Status update | Assessor | Engage/ Jira Ticket | |
Go to step 2 Monitor Deficiencies at next time period | ||||
Assessor |
13 |
Criteria Met? | Screening Results | Assessor Screening |
Determination if Criteria is Met |
Impact Ended (Probation Lifted
NA | Engage |
Assessor |
13
13A | End of Probation or Star Level |
Drop Period | Screening Results | Assessor | Probation lifted or Star Level Reinstated, Jira Ticket Status |
update | Assessor | Engage/ Jira |
Assessor | 14 | If Suspension: |
Screening Results | Assessor | Event Log created, Jira Ticket Status update | Assessor | Engage/ Jira | |||
Event Log Creation (Suspension Type) | |||||||
Assessor | 15 | Impact Notification (Includes form completion) | Screening Results | Assessor | Completed Impact Notification and Form, Jira Ticket Status update | ELP, Assessor, LWB, Mentor | Engage/ Email/ Jira |
Assessor | 16 |
Review ELD Points Threshold Monthly | ELD Points Threshold | Assessor | ELD Points Threshold Calculated | Assessor | Engage |
Assessor | 17 |
Notify LWB of Threshold Monthly | ELD Points Threshold Calculated | Assessor | Notification of the ELD Points Threshold Monthly | HGAC | Email/ Report |
Assessor | 18 |
Create Event Log tracking ELD Points Threshold Monthly | ELD Points Threshold Calculated | Assessor | ELD Points Threshold Calculated | Engage | Engage |
Assessor | 19 |
Determine if ELD Point Threshold was Met | ELD Points Threshold Calculated | Assessor | Determine if ELD Point Threshold was or was not met | Assessor | Engage |
Assessor | 20 | If Yes for step 19: |
Impact |
End Date: Impact Ended | Assessor | Identification of Impact End date, Jira ticket status update | Assessor | Engage/ Jira |
Identify if Impact (Suspension) is ended; If No go to step 16 | ||||
Assessor | 21 | If Yes for step 20:: |
Notify LWB
Impact Ended | Assessor | Email Notification; Jira Ticket Status update | LWB/ Mentor | ||
Notify LWB | |||||
Assessor | 22 | If No for step |
Gulf Coast LWB Only, so far as we know, CCS Agreement Ended Notification (Notify the Payment office of the CCS agreement
ELD Threshold Point Met Determination - Not Met | Assessor | CCS Agreement Ended and Notification to Payment office; Jira Ticket Status closed | Payment office | ||||
CCS Agreement Ended Notification (Notify the Payment office of the CCS agreement | |||||||
LFM | 23 | Fidelity Monitoring | Jira Ticket data | Assessor | Fidelity data | Stakeholders | Email/ Report |
LFM | 24 | Close of Process |
Roles and Responsibilities
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Informed (I) roles: need to be looped in the progress of the task, but not consulted or overwhelmed with the details. The task could affect their work, but they are not decision makers for the task. Usually outside the and are not a required responsibility for the task.
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Tasks \Roles
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All Assessors
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Assessor I
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Assessor II
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Assessor III
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Research Assistant
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Research Coordinator
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Senior Manager
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Director
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Logistics/ Fidelity Monitor Team
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LWB/ Mentor
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ELP Representative
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Stakeholder
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Assessor Assignment/ Update; Jira Ticket Status update
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A R
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Monitor Deficiencies (in Engage); Jira Ticket Status update
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A
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R
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Determine:: Criteria is Met?
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A
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R
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Document upload
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A
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R
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Determine: Was there an Impact?
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A
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R
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Event Log Creation (No Deficiencies)
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A
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R
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Determine: Type of Impact based on Findings
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A
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R
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I
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Event Log Creation (Specific to type of Impact) Jira Ticket Status update
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A
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R
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Impact Notification (includes form completion) Jira Ticket Status update
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A
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R
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CCR Screening; Jira Ticket Status update
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A
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R
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Determination: Was Screening Criteria Met? Jira Ticket Status update
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A
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R
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Determination: Impact Ended; Jira Ticket Status update
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A
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R
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Review ELD Points Threshold (GC Only)
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A
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R
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I
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Notify LWB of Point Threshold (GC Only)
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A
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R
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I
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Create Event Log (ELD Point Threshold for GC Only)
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A
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R
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CCS Agreement End Notification (GC only notify Payment office)
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A
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R
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I
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I
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I
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I
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LWB Notification/ Jira ticket status update
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A
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R
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I
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II
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Quarterly Screening
Tasks \Roles
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All Assessors
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Assessor I
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Assessor II
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Assessor III
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Research Assistant
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Research Coordinator
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Manager
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Senior Manager
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Director
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Logistics/ Fidelity Monitor Team
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LWB/ Mentor
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ELP Representative
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Stakeholder
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Assessor Assignment/ Update; Jira Ticket Status update
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A R
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Monitor Deficiencies (in Engage); Jira Ticket Status update
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A
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R
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Determine:: Criteria is Met?
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A
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R
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Document upload
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A
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R
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Determine: Was there an Impact?
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A
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R
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Event Log Creation (No Deficiencies)
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A
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R
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Determine: Type of Impact based on Findings
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A
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R
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I
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Event Log Creation (Specific to type of Impact) Jira Ticket Status update
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A
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R
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Impact Notification (includes form completion) Jira Ticket Status update
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A
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R
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CCR Screening; Jira Ticket Status update
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A
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R
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Determination: Was Screening Criteria Met? Jira Ticket Status update
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A
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R
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Determination: Impact Ended; Jira Ticket Status update
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A
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R
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Review ELD Points Threshold (GC Only)
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A
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R
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I
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Notify LWB of Point Threshold (GC Only)
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A
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R
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I
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Create Event Log (ELD Point Threshold for GC Only)
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A
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R
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CCS Agreement End Notification (GC only notify Payment office)
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A
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R
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I
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I
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I
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I
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LWB Notification/ Jira ticket status update
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A
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R
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I
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II
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