When scheduling an assessment (except for the annual monitoring visit), the ELP will be offered a two-week window of dates for potential observation. The two-week visit window is determined by the Logistic staff and based on Assessor caseload and the due date for the assessment to be completed. The Logistic staff will notify the ELP of the window of dates, in writing or during the introduction phone call, and inform the ELP that it has the option to notify the team of any of the days within the two-week visit window would conflict with the Assessor observing a typical day. The ELP may block up to three such days for reasons including, but not limited to, field trips, low staffing, holidays or school closures, and program events and celebrations. If the ELP’s requests for blocked dates severely interfere with the Assessor’s caseload schedule, the Logistic staff in collaboration with the Assessor should make every effort to honor the requests but may have to select the best date available or provide another two-week window. The Assessor should always ensure that all certified ELPs have their assessment visit completed (to include data entry and any quality assurance conducted) by the due date.
...