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Assessment End to End Process as viewed at the highest level with no specifics relating to the various types of assessments and monitoring which are performed by Assessors.
Team | Centralized Assessment Entity Assessors |
Team members | Centralized Assessment Entity Assessors |
Team mission | Provide consistent and reliable assessments of Texas Early Learning Program meeting the standards for the Texas Rising Star program certifications and star levels |
Process Flow Diagram
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End to End Assessment Process Flow Chart
Role Performing Task | Process Task Number | Task | Input for Task | From | Output for Task | To | Media or Application |
Provider | 1 | Interest form |
Completed | ELP/ School information | ELP Representative | Interest form complete; Jira Ticket created, |
Notificationto LWB | LWB, CLI CSA | Jira generated |
Notification and Ticket | |||||||
LWB | 2 | Email of Interest Form Received | Interest Form | Jira Auto generated | Manual Email to Confirm Receipt of Interest form | Provider | Manual Email from LWB |
Provider | 3 | Provider receives notification | Confirmation Email of LWB Receipt of Interest Form | LWB | NA | NA | NA |
CLI CSA | 4 | ELP Representative Account created and the ELP Facility/ School is created in Engage | Interest Form | Provider/ Jira Ticket | ELP setup in Engage system; Auto generated Engage School Section Event Log and Email | LWB | Engage/ Email |
LWB | 5 | Received notification of ELP School/ Facility setup | Auto-generated Engage School Section Event Log and Email | CSA/ Engage | NA | NA | NA |
LWB | 6 | Assign Mentor in Engage | ELP/ School setup notification | LWB | Mentor Assignment, Auto-generated Engage School Section Event Log and Email; | Mentor | Engage/ Email; Jira Ticket |
CAE | 7 | Received email notification of Mentor Assigned | Auto-generated Engage School Section Event Log and Email | CSA/ Engage | Jira Ticket Status moved to CQIP Management | CAE Logistics Team and Managers | Jira |
Manager CAE | 8 | Receive email notification of Mentor Assigned and update Jira Ticket with Information | Email Notification of Mentor Assignment | Provider/ Jira Ticket | Updated Jira ticket | LWB/ Mentor |
Jira | ||||
LWB/ Mentor | 9 | Class(es) setup in Engage | ELP information provided | ELP Representative and/or Interest Form |
Provider/ Jira Ticket
Class(es) |
setup in Engage |
LWB/ Mentor |
Engage |
LWB/ Mentor |
10 | CQIP Management | Interest Form and Provider Input | Jira Ticket and Provider | CQIP completed | LWB/ Mentor | Engage |
LWB/ Mentor |
11 | Determine if ELP is Assessment Ready by Deadline to receive Assessment | CQIP and required documentation | LWB, Mentor, Provider | Decision if ELP meets requirements for Assessment before the Deadline to receive Assessment | LWB, Mentor, Engage School section | Engage |
TBD |
12 | ELP Not Ready for Assessment before deadline to receive assessment | Determination if Assessment Ready | LWB/ Mentor |
TBD |
TBD |
TBD |
LWB/ Mentor |
13 | Assessment Ready Value set to Ready | Determination if Assessment Ready | LWB/ Mentor | ELP is indicated Ready for Assessment in Engage, Auto-generated Engage Assessment Tool 2/0 Section Event Log and Email Notification created | CAE Logistics Team and Managers | Engage/ Email |
CAE Logistics Team/ Managers |
14 and 15 | Receipt of Notification ELP is Ready for Assessment | Assessment Ready Value set to Ready | LWB/ Mentor | Start of Pre-Assessment process; Jira Ticket status moved to Pre-Assessment | CAE Logistics Team and Managers | Engage/ Email, Jira Ticket |
Assessor
14
Pre-Assessment
Receipt of Notification ELP is Ready for Assessment
CAE LFM | 16 | Scheduling and Acknowledge Document Receipt | Assessment Ready Value set to Ready | LWB/ Mentor | ELP Scheduled for Assessment | Assessor | Jira Ticket |
Assessor | 17 | Desk Review | Scheduled Assessment | LFM | Information/ details about the |
ELP, Jira creates Event Log in Engage that Screening is Scheduled | Assessor | Manual |
Assessor |
15
Determine if ELP is Assessment Ready by Deadline to receive Assessment
18 | CCR Screening | CCR Data | Assessor | Decision if ELP meets requirements for Assessment before the Deadline to receive Assessment | Assessor | Manual |
Assessor |
16
If Assessment is Ended Assessment ticket is closed
19 | Results of CCR Screening: No-Impact, Ineligible, Impacted | CCR Screening | Assessor | Jira Creates Event Log in Engage with API and |
Engage notification to Mentor/ LWB | LWB/ Mentor | Jira |
Assessor |
22a | If |
Screening is Completed, Review or update Class/ Facility data |
CCR Screening | Assessor | Current accurate class/ facility data and Jira generated Event Log that Screening is Complete | Assessor | Jira/Engage |
Assessor |
19b | Determine if the review data causes impact to certifications | Current data on clasess/ facilities | Assessor | Impacts or no impacts to data | Assessor | Engage |
Assessor |
19b | If determination is that there is/ are impact(s) to the certifications, Impact Notice is created | Review of the current class/ facility data | Data provided by the state | Impact notice | Assessor |
Manual |
Assessor |
19b | Event Log of Impact Type and |
notification is sent | Determination if Impact to certification |
Assessor | Email and Event Log Notification | LWB/ Mentor | Engage | ||||
Assessor | 20 | Assessment Ticket is "Assessment Ended" | Determination that ELP is Ineligible | Assessor | Assessment ticket sent to LFM and Reason for Assessment noted | LFM | Jira |
LFM | 21 | Cancel Assessment and close ticket, or Reschedule Assessment and reassign ticket | Results from Assess Screening | Assessor | Assessment ticket closed or rescheduled | LFM | Jira |
LWB/ Mentor |
10 | Email Notification Received and CQIP process activated | Created Event Log and Email | Engage | Assessment Ticket Closed and CQIP continues | LWB/ Mentor | ||
Assessor | 22 | If determination of certification impact(s) is no, Assessment is performed | Determination there is no impact to certification | Assessor | Data from the scoring of the Assessment | Assessor | Manual |
Assessor | 23 | Enter Data into Engage | Assessment results | Assessor | Assessment results data in Engage | Assessor | Engage |
Assessor | 24 | Verify and finalize Assessment | Entered Assessment data in Engage | Assessor | Verification and Finalization of Assessment in Engage | Assessor | Engage |
Assessor | 25 | Assessment Results Report generation | Verified and finalized assessment in engage | Assessor | Assessment Results Report | Assessor | Engage |
Assessor | 26 | Debrief Meeting - Initiated by Assessor to Mentor | Assessment Results Report | Assessor | Debrief meeting | LWB/ Mentor | Manual |
Mentor |
28 | Results Report emailed to Provider affter Debrief meeting | Assessment Results Report |
Mentor | Email within 2 days of entering results into Engage the Results Report to the provider | Provider | |
Provider |
30 | Receive Result Report | Emailed Result Report | Assessor | Results Report received by Provider | Provider | ||
LFM | 29 | Review and close ticket | Assessor change status to Assessor work done | Assessor | Close ticket | LFM | Jira |
Roles and Responsibilities
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