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i) Reimbursement requests must include a point-to-point itemization by completion of the to/from fields, using the full physical addresses of the origin and destination points.
ii) Tolls and parking expenses incurred while using a personal vehicle for business are reimbursable.
iii) Reimbursement is not provided for any travel expenses incurred between an employee’s personal residence and their place of employment
Exceptions: Reimbursement is provided for travel expenses incurred from an employee’s personal residence such as trip to the airport, attend out of town conference/meeting using a personal vehicle
The above statement was provided by Pamela Butler, Director Payment Services – UTHealth Houston.
Please refer to the sample attestation Attestation form found in the travel reimbursement link above.
Please select your Project#/Name from the chart below. based on information provided by your Manager
Self-attestation template:
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Travel Requirements – notification to Assessors (advance notice):
Remote and local Assessors are required to travel throughout Texas to help with assessments across all 28 Workforce Boards. Assessors will be assigned based on a scheduling formula, demand, and availability.
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A group of Assessors will be assigned to be on-call on a rotating basis to cover for assessors Assessors who unexpectedly are unable to complete the assignments (e.g., unexpected sick leave, emergency situations, etc.). During the on-call period, assessors Assessors would not be able to request vacation time unless proper advance notice was given. 5 Assessors would be assigned to be on-call duty. With this rotation, the group of Assessors that are on-call will be assigned to be on-call over a 12-week rotation.
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In the event of an on-call Assessor needing to travel to cover for another Assessor, the Research Coordinator will have to review the current need and the previous assignment that the on-call Assessor had, to determine the feasibility of the re-assignment.
Hotel Stay, Transportation, Per Diem:
UTHealth Houston will provide hotel stay, transportation and meal reimbursements for Assessors assigned to travel that would include overnight stay.
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The travel information will be shared with the Assessor at the assessment assignment with at least 5 business days before the travel date.
Requesting reimbursement for lodging, transportation and per diem:
Reimbursement can be requested by using the required travel forms as required by UT Health. These types of reimbursements can be submitted weekly.