10/04 All-Staff Meeting

Transition FAQs

Katie

Communication to Providers

• Draft letter from WFS to ELPs was received on 10/2

  • Currently under review by UTH

  • Will be sent back and disseminated by HGAC

• If you receive questions, you can continue to share:

  • We will continue offering services through the end of October

  • We are supporting the transition to limit service delivery impacts

Staffing and Resources

• Formal RIF meetings will be held on Thursday 10/17 - plan to be in the office on this day

• At this time all employees will receive an employee resource guide and HR will be here to answer questions

  • The ERG will provide information on vacation/sick time, insurance, and unemployment resources through the TWC

• Retirement

  • Contact the Teacher Retirement System of Texas

Available Positions

• HGAC Positions

  • We do not have access to job titles, salaries, or benefits

  • Transfers to HGAC are not “guaranteed”

  • As we receive more information on available HGAC positions we will share them with you

• CLI Positions

  • As more positions become available, they will be shared via email and Teams

  • The HR team is in the process of opening/reactivating more positions - expect more positions to go live in the next few days

Logistics

• Micro-credentialing Badges & PD Certificates

  • Will follow you through TECPDS

    • It’s important to connect your TECPDS account to your personal email and not just your UTH email

      • Instructions on how to do this can be found in the slide deck on the slide titled TECPDS

• Materials

  • We will collect laptops/iPads/etc. on 10/31

  • Items like staplers, sticky notes, etc. will also be collected on 10/31

  • Monitors/surplus materials will be collected 10/24-10/25

• Final Mileage Checks

  • Submit October mileage no later than 10/31

  • Will be paid out in typical processing time

  • If you won’t be out during the last week you can submit early

• Research study

  • More information to come

Expectations for October

• On-Going Mentoring Visits

  • Finish collecting documentation for ELDs

  • Support certified programs with recertification

  • Conduct typical visits to certified programs

  • Update/finalize documentation in CLI Engage

    • Make documentation as accurate/complete as possible so the next potential mentor can pick up where you left off

• Delivery of all planned provider trainings

  • PLC/Family Coaching Session/Etc. will still go forward for the rest of the month

• Friday coding calls are still highly recommended

  • This information is still relevant as we are still delivering services for the rest of the month

Next Steps

• We will continue to share information from HGAC as we receive it

• WFS team meeting on Friday 10/11 at 1:00

  • We’ll answer any new questions from staff

  • Please continue to use the survey or reach out to Katie

Reference Letters from Managers

• Managers are able to write you a reference letter, however it won’t be on behalf of the university

• Benefits phone number is included in the slide deck

Q&A

Do we have a more specific timeline on when providers will receive communication from HGAC?

• This is dependent on HGAC but we recognize the tension that exists around keeping this information from the providers - we still need to wait for the board to communicate this

Take advantage of your insurance

• We qualify for special enrollment

• HR will also be able to provide more information on insurance

When will our last pay-period end

• The last paycheck will go out in the first week of November - vacation time will be paid out during the second week

What should we do with our files?

• Don’t shred/destroy them

• We’ll provide more information on what to do

• Electronically upload your documents

10/17 meeting - is it all day or a set time?

• It will be conducted all day - we’re currently working on the schedule

Performance reviews

• You’re able to download the comments from your performance review

Job opportunities

• There are several research projects going on at the moment - most of the available positions will be found there