Quarterly Screenings

Quarterly screenings caseloads are assigned by the Research Coordinators. The quarterly screenings will take place on the third month of the quarter, during the first week of that month. Assessors will have their assessment assignments adjusted based on the number of screenings that need to be conducted. As quality assurance, Managers and the fidelity monitoring team will review the list of ELPs that need to be impacted based on the results of the screening before Assessors communicate any impacts with ELPs. 

Assessors will:  

• Screen ELPs 12-month licensing history with CCR by using the monitoring deficiencies feature in Engage.  

If deficiencies are found,  

• Determine if an impact must be applied  

• Determine the type of impact  

• Complete the certified screening form according to the facility type  

• Screenshot the ELPs CCR history (visit the DFPS website and Search for Child Care Center or Home)  

• Create the Texas Rising Star Impact Notice form (select the applicable impact)  

• Create an event log in Engage (see below) and save the completed screening, CCR history screenshot and completed impact notice form):   

• Texas Rising Star Probation – Probation A or B  

• Star Level Change – Star Level Drop Impact  

• Suspension – Suspension status  

• No longer participating – voluntary withdraw  

• Contact ELP by phone (use Confluence script) to inform them of the certification impact:  

• Share the Impact Notice form via email (use Confluence script)  

• Request for Impact Notice to be signed and returned to your WFS email within 2 business days (reach out to ELP if form was not received within provided period)  

• Create a monitoring deficiencies event log and upload the signed Impact Notice form   

If no deficiencies are found,  

• Create a monitoring deficiencies event log in Engage under the ELPs Texas Rising Star Assessment 2.0 school account. Under comments, type “no deficiencies found” during quarterly screening.  

             If no impacting deficiencies are found, and total number of high and medium/high deficiencies does not exceed a total of 14 deficiencies, but the ELP has been cited for deficiencies that are not impacting their certification,   

• Create a monitoring deficiencies event log and add “no impacting deficiencies found.” Save the CCR screenshot  

In all instances, when screening, take a screenshot of the CCR website for every program and upload it into the Engage event log.