Program | Number of Classes | Number of Assessors | Time to complete facility and classrooms |
Small | Up to 6 | 1 | 2 days |
Medium | 6-10 | 1 | 3 days |
|
| 2 | 2 days |
Large | 11-20 | 1 | 4 days |
|
| 2 | 3 days |
|
| 6 | 2 days |
*Exception: LCCH/RCCH- completed in 1 day
Recommendations to complete assessments:
Designate teams of Assessors to complete assessments based on the number of classrooms vs. assigning one Assessor to a Program (see chart above for recommended number of classes per Assessor)
Research Assistant staff will support the team with administrative duties to support the work's completion (e.g., filing assessment notes, etc.)
Assign a lead assessor (Assessor ll or lll to complete the Facility Assessment
See sample template for scheduling teams for assessment completion
Scheduling Sample Template:
Program Name: | License #: | Language of instruction in Classrooms: |
Program Address: Phone: | Director Name: | Number of classrooms
|
Daily Schedules/Lesson Plan/Curriculum Notes: · | Assessment Team: | Notes: Arrival time
verify all classrooms and teacher information |
NOTE: the Lead Team Assessor can re-assign classrooms as needed. Assessors assigned to observe classrooms can adjust the observation order based on need. The main goal is for assessors to conduct the hour observation and immediately after score category 2 and 4 before conducting the next classroom observation.
Date: (Day 1)Date: | ||||||||
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Time | Classroom/Age | Assessors | Time | Classroom/Age | Assessors | Time | Classroom/Age | Assessors |
8:00 – 9:00 |
|
| 8:15 – 9:15 |
|
| 8:15 – 9:15 |
|
|
9:30 – 10:30 | Score Forms/catch outdoor- if needed | 9:30– 10:30 | Score Forms/catch outdoor- if needed | 9:30–10:30 | Score Forms/catch outdoor- if needed | |||
10:30–11:30 |
|
| 10:30– 11:30 |
|
| 10:30 – 11:30 |
|
|
11:30–12:30 | Score Forms/catch outdoor if needed | 11:30– 12:30 | Score Forms/catch outdoor if needed | 11:30– 12:30 | Score Forms/catch outdoor if needed | |||
12:30 – 1:30 | Lunch | 12:30 – 1:30 | Lunch | 12:30 – 1:30 | Lunch | |||
1:30-2:30 |
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| 1:30-3:30 | Finish up any scoring | 2:30-3:30 |
|
| |
4:00-5:00 | School-age or score forms |
| 4:00-5:00 | School-age or score forms |
| 4:00-5:00 | School-age or score forms |
|
ELPs are asked to contact the Research Coordinator if something unexpected happens and the assessment must be rescheduled.
The Research Coordinator will add the 2-week assessment window information for each assessment scheduled, to the event log as a general update and choose to notify the mentor and the LWB. A comment will be placed on the event log to include the dates of the assessment window.