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Team | Centralized Assessment Entity Assessors |
Team members | Centralized Assessment Entity Assessors |
Team mission | Provide consistent and reliable screenings of Texas Early Learning Program meeting the standards for the Texas Rising Star program certifications and star levels |
Process Flow Diagram
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Process Flow Chart
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Process Flow Chart
Role Performing Task | Process Task Number | Task | Input for Task | From | Output for Task | To | Media or Application |
Assessor | 1 | Assessor Assignment/ Update | New Jira Screening Ticket, Assessor assignments and availability | Assessor Assignment query | Assessor Assigned, Jira ticket status update | Assessor | Jira ticket |
Assessor | 2 | Monitor Deficiencies | CCR Auto-updates | TWC | Screening Results, Jira Ticket status update | NA | Engage/ Jira Ticket |
Assessor | 3 | Criteria Met? | Screening Results | Assessor Screening | Determination if Criteria is Met | NA | Engage |
Assessor | 4 | If :No | Deficiencies Identified | Assessor Screening | Auto-Generated Event Log | Assessor | Engage |
Auto-Generated Event Log and go to step 6 | |||||||
Assessor | 5 | If Yes: | Required and supporting documentation upload | Assessor | No Deficiencies Identified, Jira Ticket status update | Assessor | Engage/ Jira Ticket |
Go to step 21 | |||||||
Assessor | 6 | Was there an Impact? | Screening Results | Assessor | Determine if Impact occurred | Assessor | Engage |
Assessor | 7 | If No: | Screening Results | Assessor | Jira Ticket Status update | Assessor | Engage/ Jira |
Event Log created and go to step 21 | |||||||
Assessor | 8 | If Yes: | Screening Results | Assessor | Determine Type of Impact | Assessor | Engage |
Identify Type of Impact based on Findings | |||||||
Assessor | 9 | Event Log Creation (TRS Probation Event, Star Level Change, SIA) | Screening Results | Assessor | Event Log Created, Jira Ticket Status update | Assessor | Engage/ Jira |
Assessor | 10 | Impact Notification (includes form completion) | Screening Results | Assessor | Completed Impact Notification and Form, Jira Ticket Status update | ELP, Assessor, LWB, Mentor | Engage/ Email/ Jira |
Assessor | 11 | Impact Ended? | Assessor | Screening Criteria | Assessor | Engage | |
Assessor | 12 | If Yes: CCR Screening | CCR Auto-updates | TWC | Screening Results, Jira Ticket status update | NA | Engage/ Jira Ticket |
Assessor | 2 | If No: | Jira trigger or reminder of Impact Period | Assessor | Screening Results and Jira Ticket Status update | Assessor | Engage/ Jira Ticket |
Go to step 2 Monitor Deficiencies at next time period | |||||||
Assessor | 13 | Criteria Met? | Screening Results | Assessor Screening | Determination if Criteria is Met | NA | Engage |
Assessor | 13A | End of Probation or Star Level Drop Period | Screening Results | Assessor | Probation lifted or Star Level Reinstated, Jira Ticket Status update | Assessor | Engage/ Jira |
Assessor | 14 | If Suspension: | Screening Results | Assessor | Event Log created, Jira Ticket Status update | Assessor | Engage/ Jira |
Event Log Creation (Suspension Type) | |||||||
Assessor | 15 | Impact Notification (Includes form completion) | Screening Results | Assessor | Completed Impact Notification and Form, Jira Ticket Status update | ELP, Assessor, LWB, Mentor | Engage/ Email/ Jira |
Assessor | 16 | Review ELD Points Threshold Monthly | ELD Points Threshold | Assessor | ELD Points Threshold Calculated | Assessor | Engage |
Assessor | 17 | Notify LWB of Threshold Monthly | ELD Points Threshold Calculated | Assessor | Notification of the ELD Points Threshold Monthly | HGAC | Email/ Report |
Assessor | 18 | Create Event Log tracking ELD Points Threshold Monthly | ELD Points Threshold Calculated | Assessor | ELD Points Threshold Calculated | Engage | Engage |
Assessor | 19 | Determine if ELD Point Threshold was Met | ELD Points Threshold Calculated | Assessor | Determine if ELD Point Threshold was or was not met | Assessor | Engage |
Assessor | 20 | If Yes for step 19: | Impact End Date: Impact Ended | Assessor | Identification of Impact End date, Jira ticket status update | Assessor | Engage/ Jira |
Identify if Impact (Suspension) is ended; If No go to step 16 | |||||||
Assessor | 21 | If Yes for step 20:: | Impact Ended | Assessor | Email Notification; Jira Ticket Status update | LWB/ Mentor | |
Notify LWB | |||||||
Assessor | 22 | If No for step | ELD Threshold Point Met Determination - Not Met | Assessor | CCS Agreement Ended and Notification to Payment office; Jira Ticket Status closed | Payment office | |
CCS Agreement Ended Notification (Notify the Payment office of the CCS agreement | |||||||
LFM | 23 | Fidelity Monitoring | Jira Ticket data | Assessor | Fidelity data | Stakeholders | Email/ Report |
LFM | 24 | Close of Process |
Roles and Responsibilities
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