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Explain that the assessment will take ________ days (select number of days based on number of classrooms and number of Assessors – each Assessor will assess no more than 4 classrooms per day). The table below Refer to the table in the Texas Rising Star Assessment Sample Schedule Confluence page which shows the number of assessment days based on the number of classrooms with one Assessor assigned. Multiple Assessors may be assigned to reduce the number of assessment days.
Request classroom schedules and lesson plans for each classroom (lesson plans from the two-week assessment window). These documents should be submitted within 3 business days of the request. Documents will be emailed to the Lead Assessor (The Research Coordinator will provide the Assessor’s email address to the ELP).
Explain that the Lead Assessor will conduct an entrance (purpose of the visit is explained and what does the visit look like) and exit meeting (notify the director that the Assessors are done or done for the day and explain next steps (debrief with mentor, mentor will review results with ELP. ELP will receive the assessment result report via email) with the Director (or person designated as Director).
Provide the time of arrival…. Assessors arrive at 8am to begin the assessment (this might not be applicable to a home ELP). The director does not have to be present for them to begin conducting the assessment.
Add the name of the ELP and the two-week assessment window notice The name of the ELP that is scheduled for assessment, will be added to the CLI Scheduler, GM calendar. Assessors have access to the calendar to view their weekly assignments. Additionally, A Jira ticket will be generated to keep track of the assignments and task associated with the assessment. The Texas Rising Star Scheduling Dashboard will be used to determine the Assessor’s availability. Assessors will be assigned to conduct assessments weekly Monday - Thursday. The Research Coordinator will select the day or days that the Assessors will visit the program to conduct the assessment based on the size of the school and the number of Assessors assigned to assess the ELP.
The Research Coordinator is to check the CLI Scheduler, GM calendar to confirm any Out of Office notifications from Assessors. Assessors are asked to submit leave time to the group calendar.
Complete the assessment schedule template to The Assessment Jira ticket will be created by the Research Coordinator and school and class assignments will be determined. The ticket will include the following information:
Name of ELP
Arrival time to the school
Hours of Operation
Name of Assessors
Classrooms assigned to each Assessor Schedule Assessor