This chart supports Texas Rising Star staff in meeting applicable deadlines regarding an ELP’s participation in Texas Rising Star – from Entry Level designation through recertification.
Task | Timeline/Deadline | Responsible Staff | Example Dates |
Interested ELP is screened for Entry Level Designation and assigned a mentor | Within 10 business days after interest form submitted | Texas Rising Star staff or designated Board/Contractor Staff (Mentors) | Interest form submitted on January 5, 2023, would require screening and assignment to be completed by January 19, 2023 |
ELP signs CCS Provider Agreement (Boards can couple this with the Texas Rising Star Agreement) | Within xx days after ELP is designated as Entry Level | Board/Contractor Staff | Signed CCS Provider Agreement xx |
ELP provided overview of Entry Level Designation (Boards can couple this with the Interest Visit) | Within 20 business days after mentor is assigned | Texas Rising Star staff or designated Board/Contractor Staff | Entry Level Overview completed by XX |
ELP signs a Texas Rising Star Mentoring Agreement (Boards can couple this with the CCS ELP Agreement) | Within xx days after overview of Entry Level Designation is conducted | Texas Rising Star staff or designated Board/Contractor Staff | Texas Rising Star Mentoring Agreement signed XX |
Mentor conducts an Interest Visit (Boards can couple this with the overview of Entry Level designation, but must adhere to the Entry Level Designation overview timeline) | Within 30 days of initial contact with the Board (submission of interest form or direct outreach to Board) | Texas Rising Star staff or designated Board/Contractor Staff | Interest Visit conducted by January 31, 2023 |
Mentor conducts Observation Visit (on-site visit) | Within 60 days from signing the Texas Rising Star Agreement | Texas Rising Star Mentor | Observation Visit conducted by xx |
Initial Certification Screening is completed | No later than 12 months after CCS agreement is signed | Texas Rising Star Assessor | Initial Certification Screening completed no later than January 31, 2024 |
ELP submits request for initial certification | No later than 24 months after the ELP is designated as Entry Level | ELP (with assistance from the Texas Rising Star mentor as needed) | ELP must submit Request for Certification by XX (no later than 3 months prior to the end of the 24 months period) |
Receipt of Required Documents Submitted by ELP | Within 20 days of receipt of required documents | Texas Rising Star Assessor | Assessor notifies the ELP within 5 – 7 business days that documents have been received. |
Initial Assessment Conducted | Within 45 days of the receipt of the required documents | Texas Rising Star Assessor | Initial assessment visit is conducted by XX |
Assessment Results shared with ELP Meeting Debrief meeting with mentor | Within 7 business days of the assessment visit. | Texas Rising Star Assessor (Mentor) | Assessment Results meeting is scheduled no later than XX |
Quarterly Screening Conducted | Every 3rd month from the date certification is achieved | Texas Rising Star Assessor | Quarterly screenings would take place in December, March, June, and September for the duration of the three- year certification period. |
Unannounced Annual Monitoring Visit | Conducted no sooner than 3 months prior to the yearly certification date | Texas Rising Star Assessor | The first Annual Monitoring visit will occur no earlier than 2024, and no later than, 2024. |
Recertification Requirements Requested | Requested 6 months before the end of the three-year certification period. | Texas Rising Star Assessor | The recertification requirements requested according to the future certification date; no later than 3 months prior to the recertification date. |
Recertification Requirements Submitted | Required items must be submitted 3 months before the end of the three-year certification period | ELP staff | Recertification requirements must be submitted by xx 2026. |
Recertification Visit | Conducted prior to the end of the three-year certification time frame | Texas Rising Star Assessor | The recertification visit must be completed by xx, 2026. |