​Emoji :speaking_head: Discussion topics

Purpose of Today’s Meeting

To focus on Production Targets that exist across the grid

• identify the gaps and barriers that prevent us from functioning at the level we need to perform in order to make improvements in our planning and implementation

Reminder

Mentors: Update your mentoring log and make sure your F2F visits are accurately reflected in your calendar

Reflection of Production Targets

Reflection Activity: What comes to mind when you hear the words “Production” & “Target”

• goals

• expectations for performance

• meeting a specific goal based on a success criteria

• having to produce something to reach a goal

• production targets give you your aim

• progress toward our goal

Production Targets: Thoughts

The purpose of seeing these targets is not to see them as separate items, but how they connect to the work you do (daily/weekly/monthly)

• Provide Professional Development and Training to Providers (Lines 3-19)

  • Line 3 (# of providers receiving live PD and training)- we’re at 40% right now, so it looks like there needs to be more of a push (promotions) for live professional development

    • how we can promote this -

      • constant communication with providers about all of the trainings/PD we offer

      • identify if you’ve written goals for a teacher/center, and you know that there’s an upcoming training that will support them in their learning portion of meeting that goal

      • provide a more tailored experience to ELP’s - conduct trainings for the center based on trends noticed during visits

      • pay attention to the director/staff needs assessment surveys (trends/concerns/etc.)

      • location can be a barrier for providers - we have a lot of trainings that providers would like to attend, but they don’t because they are located far from where these centers are

        • L&D is open to offering trainings across the region - if you know of a center who is open to hosting a PD session for the contracted trainers, then contact the earlyeducationtraining@wrksolutions email

          • give the name of the center/address/contact person

          • looking for centers who will host for free, have adult size tables/chairs and accommodations for adult learners (av equipment, handicap access, etc.)

  • Line 17 (# of providers completing ECE college courses)- Shanika’s input on how they can apply

    • interested individuals will receive a flyer for the application process (only applies to ECE courses) - scholarship is approx. $600

    • Erica Miles can assist you with this

    • Link to give providers for more info on scholarships + deadlines: https://wrksolutionseeqs.com/scholarships-incentives/

  • How do we feel about the overall numbers/progress?

    • this data shows that we are in a good space to recognize what our strengths and weaknesses are and how we should go about responding

  • Line 11 (% of providers reporting increased knowledge/skills gained from trainings/PLCs) - how are providers reporting in order to contribute to this percentage target?

    • L&D offers a post-session survey after each PD session - they take the overall average from the total # of sessions for the month to get the percentage

  • There is a large church-based conference and a lot of the programs are not in TRS - is this something we’re interested in being a part of?

    • we can include this in the non-community/non-ELD/non-TRS community group

    • @ Suzette - send Venita the information about this conference - we are interested

• Provide materials, incentives, and stipends to Providers (Lines 21-25)

  • Definitions

    • incentives = cash

    • materials = open cart that is a set dollar amount based on how many children in care are on scholarship

  • FAPO funds focus on centers who serve 25+ children on scholarship

  • Link to the Classroom Materials + Cash Incentive Award: Link to Kayleen's Teams Announcement

  • Is there a projected calendar of all the projected materials/incentives/stipends that shares tentative details about these?

    • Everything has to be approved by the board so there’s not a way to give a clear projection + accurate details about everything, but we can consider creating a chart with the basic details of everything we’re offering for you to use when/if your providers ask about what we’re offering

  • CDA cohort incentives flyers

    • Infant Toddler CDA Cohort_Educational Milestones (1) (1).pdf

    • Preschool CDA Cohort_Educational Milestones 1.pdf

• Mentoring Services (TRS, ELD, CWD, Infant/Toddler) (lines 27-34)

  • We’re surpassing the majority of our targets in this area

    • we’ll definitely see some growth in the CWD areas

  • we’ve had a shift in how we document things in the tracking log which has led to a growth in numbers (especially line 32)

  • Line 34 (% of programs reporting improved classroom practices as a result of mentoring services) - when will this take place for the 2 times annually and how?

    • we have a survey in the works - Kayleen will follow up on this

• Consumer Education and Activities for Parents (lines 36-40)

  • line 36 (# of families requesting/receiving resource/referral information) - Q2 has seen a big increase on how we are contributing to this target

    • family services has done a great job

  • Line 39 (provide families w/ consumer education about high-quality infant/toddler care) - explanation

    • the board specifically wanted us to focus on educating parents on how to select high quality infant/toddler care so we created a brochure for this (and a 30-minute PPT presentation)

    • we advertise this to families when out in the community

• Activities that Increase Parental Choice (line 42)

  • line 42 (matching level needed to secure local match additional funding) - in order to meet this match, we have partnerships created with local organizations (colleges/university HS labs/etc) and they pledge $ that goes toward our match amount ($10 million - we are the largest region, so we have a larger match amount)

  • we are on track to meet this target - we anticipate no trouble in reaching this goal

• Evaluation and Assessment (lines 44-46)

  • these numbers are not just based on the programs that we serve that currently use the assessment - they are also based on our actual outreach (how we support them in using them)

    • mentors are being trained on the tools CLI has available for these assessments/evaluations so they can also train the providers on how to utilize the tools and educate them on the benefits of using progress monitoring to assess the children’s development and skill growth

  • if programs use these tools offline (printed out on paper vs. using the CLI tools on the computer), could that be affecting these numbers?

    • advertise to providers that if they use the online version, they’ll get an additional benefit - there’s a reporting component that’s only offered online that helps them to see what areas their children are still needing more support in

    • there may be a technology barrier for a lot of the providers, so using the paper version may be the only option for some - make sure you are providing support in this area and document it as TA in the CQIP

  • line 46 (# of programs receiving national accreditation supports) - need more information on how to get programs accredited

    • this performance target speaks about the financial assistance for them to submit the application - we don’t offer mentoring support to get the program ready for accreditation, but we provide the monetary support for their submission of the application

    • this is a reimbursement of their renewal fees

  • L&D will be offering PLCs for the Checklist and Progress Monitoring beginning in late May

    • they are also planning to offer a 2-day workshop to providers in late July and early August on Progress Monitoring

      • 1st part will be about understanding the assessment itself

      • 2nd part is about understanding how to read the data and utilize it

    • L&D will also place the mentor PD presentations in a folder in Teams for the mentor team to use in the field (once approved by Kayleen)

• Other Child Care Support Services (48-49)