Ed-Fi ECDS Submission

\uD83D\uDCD8 Instructions

For the 24-25 school year, LEAs in Texas will report PK and KG Assessment results to ECDS via the Ed-Fi IODS (Individual Operational Data Store) instead of using the XML files that have been used in the past. Typically, the PEIMS Coordinator will be in charge of this task and will use the functionality in CLI Engage as stated in the following steps:

1. ☐  SIS vendor uploads student data to IODS.

2. ☐  PEIMS Coordinator verifies Student data on IODS.

3. ☐  PEIMS Coordinator generates client ID and Secret for the Assessment Vendor Claim Set. Copy and paste into a Notepad document, some other word processors can alter some characters.

4. ☐  PEIMS Coordinator enters ID and Secret on CLI Engage and tests the connection.     

4.1 If needed, the PEIMS Coordinator will request District-level access to CLI Engage at:
                      https://cliengage.atlassian.net/servicedesk/customer/portal/1/group/1/create/36

4.2 Log into https://cliengage.org

4.3 Go to Community Management to view the Community Management page

4.4 Click the Edit (pencil button) icon under the Action column

4.5 Scroll down to the Ed-Fi IODS Settings section on your community/district page.

              4.6 Enter the Ed-Fi Client ID and Ed-Fi Client Secret then, press Test Connection.

If the connection is successful, the Push Data buttons will turn green.

5. ☐  The PEIMS Coordinator can click the checkboxes under Enable Real Time Transmission to enable this feature that allows the student assessment scores to be transmitted to the IODS when they are completed by the teacher (in real time).

It is recommended only to check off boxes for the assessment that will be reported and for the wave that is being tested, that is, W1 during the BOY testing period and W3 during the EOY period.

6. ☐  The PEIMS Coordinator can click Push Data under the On-demand transmission section to transmit the appropriate assessment data to the IODS.

It is recommended only to push data for the assessment that will be reported and for the wave that is being tested, that is, W1 during the BOY testing period and W3 during the EOY period.

7. ☐  The PEIMS Coordinator will review the Comments section and the PD and ID files under Reports.

 7.1 The Comments will indicate how many records (scores) CLI Engage tried to transmit to the IODS that resulted in success or failure.

7.2 The purple ID file is a file that shows students with duplicate, missing or invalid TSDS ID. This ID file can be used on the Student BUP page to update student records as needed.

7.3 The brown RT file shows the log of the Real Time transmissions with the failure/success details.

7.4 The green PD file shows the log of the Push Data jobs with the failure/success details.

7.5 The lilac SG file shows the log of the deleted and transmitted scores triggered by the Student Grade Level change.

How does the Ed-Fi transmission work on CLI Engage?
CLI Engage only transmits four main data pieces to the IODS:

1. Student’s TSDS ID: This is the only Student identifier, that means that, without a valid TSDS ID, no score can be transmitted.

2. Measure Name: The measure name is a combination of the assessment and academic subject.

3. Score: Only the numerical score is transmitted; the benchmark indicator is not part of the requirements.

4. Score Date: The date when the score was created.

Ed-Fi Transmission Rules

1. The student status can be active or inactive.

2. The student must have a score on any of the academic domains reported to ECDS.
   

For PreK:

For KG:

3. PreK scores are only transmitted if, the student’s grade level is PK.

4. KG scores are only transmitted if, the student’s grade level is KG.

5. The student must have a valid TSDS ID in CLI Engage. For CLI Engage, a valid TSDS ID is a 10-digit number. CLI Engage cannot verify that the TSDS ID belongs to the student.

6. If multiple students in the District have the same TSDS ID, scores will not be transmitted for anyone until the duplicate issue is resolved. These students are placed on the purple ID report.

7. Scores for students with invalid or missing TSDS IDs are not transmitted and these students are placed on the purple ID report.

8. If the scores of a student were already transmitted to the IODS and the grade level is changed, for example, from PK to KG, the scores will be deleted from the IODS.

9. If the student grade level is changed and has scores of the corresponding assessment, for example, from KG back to PK, the scores will be transmitted to the IODS.

10. The Ed-Fi transmission is not filtered by the student enrollment/withdrawal dates.

11. The Ed-Fi transmission is not filtered by testing window dates.

Real Time Transmission
When this feature is enabled, the score will be transmitted when the Teacher completes a measure.
If a score is invalidated or deleted on CLI Engage, it will also be deleted from the IODS. Only School and District-level users can invalidate student scores.

On-demand Transmission
When the Push Data is clicked, all the scores will be transmitted. If the student already had a score for that measure on the IODS, the score will be updated in the IODS according to the current one.

Status
This field displays the high-level status of the On-demand Transmission and can display the following values:

10/18/2024