Mentor Monday Trainings

Ladacia

Mentor Monday Trainings:

• work in small groups

• enhance mentoring skills

• develop strategies for mentoring success

• share best practices

• address challenges/ask questions

• provider personalized guidance

• build individual capacity of TRS knowledge

April - ELD Mentoring Team

May - Certified Mentoring Team

Next Steps:

Deadline:

Purple Resource Folder

Ladacia

• check out the purple folder of mentoring resources, binder checklist, assessment ready checklist, recertification checklist, etc.

  • this will be useful for ALL mentors, not just the ELD team

• located in the ELP Coaches and Mentoring Channel files

• the folder is always being added to, so make sure you check it frequently

Next Steps:

Deadline:

Mentoring Agreement

Ladacia

who needs this?

• all programs

where do I upload it?

• event log

• general update

• comments-type: mentoring agreement

  • we need you to make a comment in order for our reports to count the agreement

current status

• 1214 signed/uploaded

• 93 requested/not uploaded

  • continue to document your attempts of getting the agreement signed into the event log under general updates

Next Steps:

Deadline:

Not so PINK Letter: Notification of Deadline

Ladacia

• a (pink slip) letter will be sent out to providers from leadership and the board to help them understand the urgency and importance of meeting their end designation date

  • it will explain that they must be assessment ready by July 30th

  • the letter will be marked urgent, and will have the WFS letterhead

  • they will receive a physical letter and an email

• each letter will be connected to a mentor - name & contact information

  • they will possibly lose their CCS agreement by 10/1 if they are not certified by 9/30

  • TWC may provide waivers/exemptions depending on individual cases - don’t communicate this to them

• mentors should expect to start receiving phone calls from non-responsive providers soon - letters will go out next week

• letters will be sent out to ineligible providers as well

Next Steps:

Deadline:

Follow-Up Onboard

Ladacia

certification is our goal

• we have to continue the momentum - follow-up and follow through

• schedule observations

• upload documents

• ask for help

soft-screening

• conduct a soft-screening of your programs once a month to ensure that the program you have hit as assessment ready is still good to go

Next Steps:

Deadline:

One-on-One Support Sessions

Ladacia

• as a mandatory requirement, each ELD Mentor is responsible for inviting a minimum of 2 programs to attend this weekly session at OCB

  • if we do this, we will be able to meet our target goal of getting programs assessment ready

• you will need to call providers - go through every program on your caseload that is not assessment ready and verbally ask them to attend

  • you can follow up with an email

• every Thursday 9am-2pm

  • sessions can be scheduled on other days

    • just inform your manager of any non-Thursday sessions so you’ll have the necessary supplies and support needed

  • visitor badges and a sign-in sheet will be located downstairs at the security desk

  • you can also hold these sessions at other locations

    • Shontel/Rosalyn/Marquettiea went to another location to support YMCA providers - they were able to provide assistance to 35 programs

• upcoming events:

  • 4/25

  • 5/2

  • 5/9

  • 5/16

  • 5/23

  • 5/30

Next Steps:

Deadline:

Certification Events

Ladacia

• Next Event - 4/27 at OCB (9-2)

  • 20 registered to date

  • ALL hands on deck Saturday (4/27)

    • it’s a possibility that we won’t need everyone, but would like for all mentors to be available in the case that we have a lot of people sign up

  • focus is on home providers, but open to all providers

  • make sure you are calling them to invite them to this event - don’t just send an email

• Upcoming Events (5/7 @ Conroe) (5/21 @ Fort Bend)

  • think about inviting providers in these areas to these events

Next Steps:

Deadline:

Flex Time

Laura

• non-traditional hours (Saturdays and evenings)

• flexibility will be offered to adjust your schedule within the same week in consultation with your manager

  • depending on the amount of hours worked, you can take an entire day off or take an hour off every day that next week

Next Steps:

Deadline:

Child Progress Monitoring Observables PowerPoint

Ladacia

• the PowerPoint has been sent for approval. once it is approved, it will be shared with L&D and certified mentors to conduct sessions with directors and teachers

• all staff can use the resources on CLI Engage to start the initial conversation and introduction to the CIRCLE Progress Monitoring and Developmental Milestone Checklist

  • providers can also take the self-facilitated trainings on Engage

• this is a mandatory policy: Shared by Communications on 4.5.24 all staff meeting

  • all external flyers and ppts need approval prior to being sent out

  • all final documents and presentations must be submitted to the communications team for approval

questions:

• do we have access to upload the roster?

  • no, but directors have access or you can send it to Ladacia and have her upload it

  • we’re working on getting this issue fixed

Next Steps:

Deadline:

Harris County Child-Care Property Tax Exemption

Andrea

where should I send my providers if they ask?

• TWC Technical Assistance Bulletin 204

• Harris County Prop 2 Website

application deadline: Tuesday, April 30, 2024

Next Steps:

Deadline:

Monthly Mentoring Calendar

Campbell

• next week Campbell and Stephanie will discuss challenges and set expectations surrounding the use of personal and mentors in the community calendars

  • in the community calendar is partly used for safety - it lets us know where you are if something happens

Next Steps:

Deadline:

Communication Updates - Email Signature

Ladacia

email signature updates:

• you need to update the website link on your UTH TMC emails only with the new website link

• this will not affect your business cards or WFS email

Next Steps:

Deadline:

Social Network

Bianca

Office Sensory Activity

• turn in all donations by 4/22 to the donation box beside Bianca’s cubicle

• needed items:

  • 20oz bottle of baby oil (4)

Next Steps:

Deadline:

Continuous Improvement for Teachers (CIT)

• PK 3 and PK 4 teachers

  • right now, we are not accepting home providers, but will consider including them in future CITs

  • cannot have been in TSR in the last 5 years

  • not accepting Spanish-speaking providers at the moment

• eligible to receive incentives - up to $800

• email Laura with the site contact information

  • facility name - director’s name - phone number - email

• deadline will be in May/June

• Laura will have a flyer for you to distribute soon

Next Steps:

Deadline:

CDA

Venita

• we had a total of 98 people come to OCB

• the 1500 stipend will be broken up into 3 increments

  • they will be contacted by In-Genesis regarding the payments

  • if they complain about not receiving the first milestone, let them know that they will have 2 other opportunities

• those who complete the CDA will qualify for the CDA Assessment scholarship

• will be offering Spanish sessions in June/July

• misconception -

  • we are not giving them credentials - we are just giving them the hours they need to receive certification

    • we are supporting them in these next steps through facilitators

• technology

  • 30 Chromebooks (15 for PreK - 15 for Infant/Toddler) will be given to participants who do not have technology, but they will need to return them by 8/10

Next Steps:

Deadline:

Community-Based PLCs

Venita

• tell providers to look for Tools for Teachers PLC (1-2 virtual) in the May catalog

  • information about this session will be going out later this month

• Delicia will offer ITSN 2-day training in May

• need to get 900 teachers to attend these community PLCs - it’s a production target

  • sessions are once a week - can take up to 25 providers per session

  • providers will receive a $25 stipend for every session they attend

    • don’t share information about the incentive until we get clearance for it from the Board

  • will be adding sessions during the lunch hour and in the evenings

  • mentor will get a copy of the PPT from L&D to give the PLC to their providers as well

Coding Calls

Ladacia

• You are required to attend at least 1 Friday coding call per month

  • you’ll be able to sign-up

• 2 people will be designated to share what they learned in the call

• this will start in May

• you may need to be at the office for these calls, but managers will discuss this during their meeting next week

Background Check Clearance

Andrea

• everyone will be getting a copy of their background check to take with them to visits