Family Services Update

Family Services Resource Guide

• a way to communicate to families all the services they provide

• will have a digital version soon for you to share with your providers

• will be updated monthly

• will have an option for people to register for events

• CIRCLE activity collection

• if you have any suggestions for resources that you think should be included in the guide let FS know

• one resource will be highlighted every month

• share this guide with your providers

L&D

Differentiation and Scaffolding training 6/22/24 9-12

• low numbers

• share this with your providers

  • registration link is in Teams channel

• registration is still open

Conference

• will release registration link on July 5th

• if you get questions about CDA have them email earlyeducationtraining@wrksolutions.com

Next Steps:

Deadline:

Curriculum Review Update

Emerging Curricula

• the ELP must provide documentation that specified age groups use a developmentally appropriate curriculum that aligns with early learning guidelines or standards to create lesson plans

• lesson plans should include learning objectives linked to an early learning domain

  • ex: “bouncy ball” activity should reference the page number from the guidelines for gross motor skills as the domain

• work with your provider/designated curriculum writer on how to write lesson plans

• directors/curriculum specialist cannot write lesson plans for the teachers

  • time for lesson planning should be built into their schedule

Questions

• how do they connect the early learning guidelines to their lesson plans when there are no page numbers

  • they will just need to site where they got their information from

  • Shontel has linked a reference in the Mentor chat on how to cite sources

  • you can also bring any questions to Mel

• how would we explain to the curriculum coordinator that the teachers must be writing their lesson plans

  • speak with both the coordinator and director and explain the importance of the teachers learning how to do this

  • be sure that you are still making the coordinator feel involved in the curriculum and planning - show them how they can also guide the teachers

Next Steps:

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Purple Folder Update

October revision documents

• if you want to review changes being made in October, they are in the mentor resource folder under Oct. revisions

• binder checklist

• new staff checklist

• requirement resource pack

• cat. 1 resource pack

  • it features all of cat. 1 items including a fillable resume, training log, TECPDS how-to guide, staff orientation, and training plan templates

  • training log now calculates the hours for you

Don’t just send them these resources - make sure they understand the ‘why’

Next Steps:

July event

Looking into holding virtual events in the future

We want to hold another Saturday session

July 16th - Sugarland event

Events will be combined - invite both certified and ELD programs

Below 2-star

Category Reassessment after Below 2-Star

• mentor must provide technical assistance towards categories that need improvement prior to submitting for a category reassessment

• request deadline

  • must be requested within 30 days of the TRS certification effective date

  • request must be documented in the event log - be as detailed as possible

• assessment scope -

  • the assessor will review up to two of the lowest scoring categories as requested by the ELP

  • if staff/director changes have occurred since the full assessment, then category 1 will also be reassessed in addition to the 2 other categories (make sure category 1 is up to par)

• eligibility

  • can only be requested after a full assessment

  • these rules also apply to 3-star programs

Next Steps:

Deadline:

Documenting unresponsive attempts protocol

Purpose:

• to outline the steps for managing and documenting repeated unresponsive communication attempts from an ELP as part of the TRS Mentoring Agreement

  • we can’t terminate the mentoring agreement without having formal documentation in the event log

  • if you have notes of unresponsive providers, you can go back and document your attempts

Documenting communication

• the mentor must document in detail all unresponsive attempts to connect with the ELP and its administrator

  • also document (in detail):

    • incidents of noncompliance for monthly visits

    • altercations or situations of inappropriate conduct toward the mentor

Definition of unresponsiveness

• repeated unresponsiveness

  • 3 or more unresponsive attempts within a 90-day period

• outreach/communication attempt

  • any communication made by the mentor regarding mentoring services

• failure to comply

  • consistently refusing to allow the mentor on-sire for monthly visits/repeated unresponsiveness of a communication attempt/harassment or negative treatment toward mentor

• waiting period

  • wait time becomes days for a response

  • if no response is received, the mentor will move on to next attempt and documentation

Documentation Requirements

• unresponsive attempts

  • document each communication attempt in detail

  • include date, time, method, content, and response (if any)

• incidents of non-compliance

  • record any incidents of refusal for monthly visits or inappropriate conduct toward mentor

• formal notices

  • keep copies of all formal notices sent to the ELP and any responses received

• action steps and follow-up

  • document all agreed action steps and follow-up activities

Outreach Attempt 1

• mentor will make first communication attempt via email or phone call and document the method and content of the communication attempt in the event log as a general update using the following naming convention:

  • Outreach Attempt 1: detail attempt

• waiting period - wait 3 business days for a response

  • if no response, move on to step 2

Outreach Attempt 2

• if no reply after 3 days - make a second attempt using a different method. mentor will document the content in the event log as a general update

  • naming convention - Outreach attempt 2

• wait another 3 days

Outreach Attempt 3

• make a 3rd attempt using a different method

• document the content and method of attempt

• naming convention - Outreach Attempt 3

3 Outreach Attempts = 1 Unresponsive Attempt

• repeat this cycle every month

• after Unresponsive attempt 3, notify your HR manager

Next Steps:

Mentors communicating with Managers

We will now be using Jira to communicate with managers

Next Steps:

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Hour opportunity

If you need more hours, you can help Bianca give overview sessions (each session is worth 1 hour)

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