What Happens in the District Data Exchange (DDE) Set-Up Process?
The District Data Exchange (DDE) is an automated rostering process. This document contains the high-level steps of the set-up process. Once implemented, the DDE sends updated student, class, and teacher information to CLI on a nightly basis. This information is updated in CLI Engage based on the files created by the district.
This is a repetitive process that requires both the district and CLI to collaborate. It ensures that accurate roster information (students assigned to the right teacher’s classroom) is automatically added to or updated in CLI Engage. During the process, the Help Center and Functional Teams will provide feedback to the district’s technical contact (someone who works with the computer and student information systems) via the Jira help ticketing system.
Step | Your District’s Step is | Purpose | Time to Complete | Responsible Party |
|---|---|---|---|---|
Request for Information on the DDE Automated Rostering Process |
| In response to the request from the district, CLI provides the requirements for the DDE automated rostering process in order for the district’s technical contact to determine if the district will be able to produce the required files. https://cliengage.atlassian.net/wiki/spaces/USE/pages/141230089 | One (1) hour | Automated Response |
District Confirms the Ability to Produce the Required Files |
| Your district’s technical contact is reviewing the requirements to confirm that your district will be able to produce the required files. |
| District Technical Contact |
Creation of SecureStor Folder |
| While the district’s technical contact creates the files, CLI creates a SecureStor folder for the files. SecureStor allows you to safely share student data. An email is automatically generated when you are added to the folder. For more information on SecureStor: | 20 business hours | CLI Help Center |
Initial File Review |
| CLI is reviewing your district’s files are being for completeness. This review will repeat until the files are complete and appear to be accurate. Accuracy will be validated in the next review.
| 20 business hours per review If the files require revision, the 20 business hours will start again when the files are received by CLI. | Collaborative work between the District Technical Contact and the CLI Help Center |
Quality Review |
| Your district’s files are being reviewed by the functional teams to ensure that all required information is accurate and in the correct formats for the DDE process. This is a repetitive process.
| Five (5) business days per review If the files require revision, the 20 business hours will start again when the files are received by CLI. | Collaborative work between the District Technical Contact and the CLI Functional Team |
File Preparation and Student ID Number Update |
| CLI’s database team is preparing the files for upload into the Engage database. The files are tested to ensure that they will update Engage. Once the files are prepared and tested, existing students are updated with the identification numbers provided by the district’s technical contact. This minimized duplicate and missing students, teachers, and classes. Once the Student IDs have been updated, the files are moved to Production. | Five (5) business days | CLI Database Team |
Files in Production |
| Your files have been moved into production. The rosters are updated over two days.
| Two (2) business days | CLI Functional Team |