Texas Rising Star Probation B Impact– phone script

Good morning/afternoon,   

This is ____________________, Texas Rising Star Assessor with CLI ENGAGE, Centralized Assessment Entity. 

I am calling regarding the Texas Rising Star Certification quarterly screening requirement. As you may be aware, Texas Rising Star–certified programs are expected to maintain a consistent and high level of compliance with child care regulations.  

Every quarter, Assessors conduct the screening process, reviewing the most recent 12-months of history with child care regulations; the results of the screening can affect your certification.  

After reviewing your program’s history, we have discovered that the following cited deficiencies will impact your Texas Rising Star certification:  

______________________________________________________________________  

(Explain deficiencies [High and medium high] found and total amount in the provider’s 12-month history)  

Unfortunately, these deficiencies will impact your certification and your program will be placed on Probation B for a six-month period.  

Assessors will re-screen the child care licensing history to determine if your program has been cited for any additional deficiencies (new or re-cites). If no additional deficiencies are found, the probation period will end at the conclusion of the six-month period.  

If any additional deficiencies are incurred but do not exceed 14 high and/or medium-high deficiencies, within the probationary period, the program will lose a star level and be placed on a second probationary period. This second probationary period is established at the point of discovery.  

Your program’s assigned team of Mentors will be informed of this impact, as mentor staff may be able to provide mentoring, training, and resources to assist with compliance.  

Note: Check if the person you are speaking with has any questions.  

I will email you as a follow up to our conversation and include the Texas Rising Star impact notice form; this form requires your signature. It also includes the criteria information to be eligible to be lifted from the probation as discussed during our phone conversation.  

Please review the information included in the email, sign and return the impact form to me at ________________________ (include the Assessor’s email address), within three business days.  

Please allow me to verify your email address.  

Thank you for taking the time to speak with me today.  

Feel free to contact me with any questions.  

Thank you.  

 EMAIL SCRIPT  

(REQUIRES ATTACHMENT: Completed Texas Rising Star Impact Notice Form)  

Good morning/Good afternoon,  

This email is a follow up to our phone conversation regarding your program's Texas Rising Star certification status. Please find attached the information regarding your certification impact resulting from the quarterly screening recently conducted.  

Please review the information, sign the impact notice form, and return it to me via email to: _________________________ (include the Assessor’s email address), within three business days.  

Please do not hesitate to reach out to me if you have any additional questions.  

We look forward to continuing assisting you with your Texas Rising Star certification!  

Sincerely, 

Include Assessor Email Signature