Certification Timeline Chart

This chart supports Texas Rising Star staff in meeting applicable deadlines regarding an ELP’s participation in Texas Rising Star – from Entry Level designation through recertification.

Task	Timeline/Deadline	Responsible Staff	Example Dates
Interested ELP is screened for Entry Level Designation and assigned a mentor	Within 10 business days after interest form submitted	Texas Rising Star staff or designated Board/Contractor Staff (Mentors)	Interest form submitted on January 5, 2023, would require screening and assignment to be completed by January 19, 2023
ELP signs CCS Provider Agreement (Boards can couple this with the Texas Rising Star Agreement)	Within xx days after ELP is designated as Entry Level	Board/Contractor Staff	Signed CCS Provider Agreement xx
ELP provided overview of Entry Level Designation (Boards can couple this with the Interest Visit)	Within 20 business days after mentor is assigned	Texas Rising Star staff or designated Board/Contractor Staff	Entry Level Overview completed by XX
ELP signs a Texas Rising Star Mentoring Agreement (Boards can couple this with the CCS Provider Agreement)	Within xx days after overview of Entry Level Designation is conducted	Texas Rising Star staff or designated Board/Contractor Staff	Texas Rising Star Mentoring Agreement signed XX
Mentor conducts an Interest Visit (Boards can couple this with the overview of Entry Level designation, but must adhere to the Entry Level Designation overview timeline)	Within 30 days of initial contact with the Board (submission of interest form or direct outreach to Board)	Texas Rising Star staff or designated Board/Contractor Staff	Interest Visit conducted by January 31, 2023
Mentor conducts Observation Visit (on-site visit)	Within 60 days from signing the Texas Rising Star Agreement	Texas Rising Star Mentor	Observation Visit conducted by xx
Initial Certification Screening is completed	No later than 12 months after CCS agreement is signed	Texas Rising Star Assessor	Initial Certification Screening completed no later than January 31, 2024
ELP submits request for initial certification	No later than 24 months after the ELP is designated as Entry Level	ELP (with assistance from the Texas Rising Star mentor as needed)	ELP must submit Request for Certification by XX (no later than 3 months prior to the end of the 24 months period)
Receipt of Required Documents Submitted by ELP	Within 20 days of receipt of required documents	Texas Rising Star Assessor	Assessor notifies the ELP within 5 – 7 business days that documents have been received.
Initial Assessment Conducted	Within 45 days of the receipt of the required documents	Texas Rising Star Assessor	Initial assessment visit is conducted by XX
Assessment Results shared with ELP Meeting Debrief meeting with mentor	Within 7 business days of the assessment visit.	Texas Rising Star Assessor (Mentor)	Assessment Results meeting is scheduled no later than XX
Quarterly Screening Conducted	Every 3rd month from the date certification is achieved	Texas Rising Star Assessor	Quarterly screenings would take place in December, March, June, and September for the duration of the three- year certification period.
Unannounced Annual Monitoring Visit	Conducted no sooner than 3 months prior to the yearly certification date	Texas Rising Star Assessor	The first Annual Monitoring visit will occur no earlier than 2024, and no later than, 2024.
Recertification Requirements Requested	Requested 6 months before the end of the three-year certification period.	Texas Rising Star Assessor	The recertification requirements requested according to the future certification date; no later than 3 months prior to the recertification date.
Recertification Requirements Submitted	Required items must be submitted 3 months before the end of the three-year certification period	ELP staff	Recertification requirements must be submitted by xx 2026.
Recertification Visit	Conducted prior to the end of the three-year certification time frame	Texas Rising Star Assessor	The recertification visit must be completed by xx, 2026.